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Personal Assistant & Office Administrator – Alphabet Soup
Alphabet Soup is looking for a dynamic and highly organized Personal Assistant & Office Administrator to be the backbone of our bustling agency.
About the Role
This is a cornerstone role that ensures the smooth and efficient operation of our office. You will be supporting senior management, coordinating events, and managing the day-to-day administrative functions. No two days are the same, and you'll have the opportunity to make a real impact.
Key Responsibilities:
- Managing complex diaries and scheduling for senior management.
- Coordinating internal and external meetings, events, and travel arrangements.
- Acting as the first point of contact for clients and visitors.
- Overseeing general office administration, including ordering supplies and managing vendor relationships.
- Providing comprehensive administrative support to the wider team.
- Assisting with basic IT troubleshooting and coordinating with our IT support partner.
What We're Looking For:
- Proven experience as a Personal Assistant, Office Manager, or in a similar administrative role.
- Exceptional organizational and time-management skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication abilities.
- A proactive, resourceful, and independent approach to problem-solving.
- The ability to handle confidential information with discretion.
Additional Must-Haves:
- Own vehicle and valid driver’s license.
- Fluency in English is essential.
How to Apply
If you are a master of organization and thrive in a fast-paced environment, please send your CV and a short motivation letter to:
nikki@alphabet-soup.co.zaWe would like the successful candidate to start on 1 October 2025. We look forward to hearing from you!
Bookkeeper (Part-Time) – Alphabet Soup
Alphabet Soup, a dynamic media agency, is seeking a meticulous and experienced Part-Time Bookkeeper to join our finance team.
About the Role
This role is critical to our operations, ensuring the accuracy and integrity of our financial records. You will work in close collaboration with our external accountant and play a key part in maintaining our financial health.
Key Responsibilities:
- Processing of supplier invoices and credit notes on Xero, ensuring correct allocation and VAT treatment.
- Management of accounts payable, including supplier reconciliations and preparation of payment runs.
- Bank and credit card reconciliations.
- Assisting with the preparation of monthly management accounts.
- Handling and resolving account queries from suppliers and clients.
- Managing expense claims and reimbursements.
- Maintaining organized financial records using Dropbox and Hubdoc.
- Assisting with payroll administration on Payspace.
Qualifications and Experience:
- Proven bookkeeping experience, preferably within a creative or agency environment.
- Certified qualification in bookkeeping (e.g., ICB, AAT) is highly advantageous.
- Demonstrable proficiency in Xero is essential.
- Experience with Payspace, Hubdoc, and Dropbox is required.
- Solid understanding of basic accounting principles and VAT regulations.
The Ideal Candidate:
- Has exceptional attention to detail and a high degree of accuracy.
- Is highly organized with the ability to manage multiple tasks and meet deadlines.
- Possesses strong analytical and problem-solving skills.
- Is a proactive and independent worker who can also collaborate effectively.
- Maintains a high level of integrity and confidentiality.
How to Apply
If you are a dedicated and detail-oriented bookkeeper who meets these requirements, please email us to request the detailed job specification.
nikki@alphabet-soup.co.zaWe look forward to hearing from you!
CONTACT ALPHABET SOUP TODAY
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Alphabet Soup Media
Johannesburg, South Africa